The ACLU is the nation’s foremost defender of civil liberties and civil rights. The ACLU of Colorado, founded in 1952 as the Colorado affiliate of the American Civil Liberties Union, is a strong, growing organization with thousands of members, supporters, and activists across the state. We work in the courts, in the legislature, and in communities across the state to protect and strengthen civil liberties for all, drawing from principles articulated in the Constitution and the Bill of Rights. For more information about the work of the ACLU of Colorado, please visit our web site at www.aclu-co.org.
The ACLU of Colorado seeks to hire a full-time Executive Assistant in its Denver office. Under the supervision of the Deputy Director, the Executive Assistant provides administrative support to the Executive Director and Deputy Director. The position requires excellent judgement, compassion, flexibility, and an ability to juggle multiple assignments with varying deadlines. The successful applicant demonstrates professionalism, good people skills, superior organizational skills, careful attention to detail, and an ability to communicate well both verbally and in writing. The Executive Assistant requires the ability to work with all levels of the organization from the board of directors, donors, and funders to members of the public, legislators, and ACLU members.
Due to risks from COVID-19, ACLU of Colorado closed its office and implemented a mandatory work-from-home policy beginning in March 2020. The work-from-home policy currently remains in effect. Some of our work nevertheless requires some staff members to go into the office on occasion, and we have taken precautionary measures to ensure the safety of staff while in the office. While the work-from-home policy remains in effect, the Executive Assistant would be expected to conduct the vast majority of their duties from home, but there may also be some responsibilities that could necessitate limited office visits. We anticipate that once it is safe to lift the work-from-home policy, the Executive Assistant would work full-time in-office.
- Ensure that all interactions and work product are done with Equity, Inclusion, and Belonging principles practiced by ACLU of Colorado
- Assist with and maintain schedule of meetings (in person, conference, and video) and appointments for Executive Director and Deputy Director and prepare relevant materials.
- Act as point of contact between the executives and internal/external individuals
- Make travel arrangements
- Assist with planning and producing outreach, board, and staff events
- Gather and disseminate information in response to telephone and written
- Handle internal and external requests and queries appropriately
- Take minutes and accurately summarize meetings
- Monitor and order office supplies and research advantageous deals or suppliers
- Produce reports, presentations, and briefs
- Develop and carry out an efficient documentation and record keeping system
- Serve as a primary point of contact with the general public; field, route, and sometimes respond to general phone and email inquiries; greet in-person visitors
- Perform office duties, including retrieving and distributing mail, copying, and filing
- Work on special research and organize projects as assigned by Executive Director and Deputy Director
- Conserve and triage executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating communications
- Maintain member and client confidentiality and protect operations by keeping information secure and confidential
- Provide assistance to the Director of Operations as needed with office equipment management, including completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; and evaluating new equipment and techniques
- Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies
- Other duties as assigned
- Proven experience in skills required for an Executive Assistant, Senior Executive Assistant or in other related position
- Bilingual and Bicultural lived experience is a plus
- Proven work within communities served by the ACLU (e.g., Black, Latinx, LGBTQ+, etc.)
- At least three years of experience required
- Full comprehension of office management systems and procedures
- Exemplary planning and time management skills
- High level verbal and written communications skills
- Strong organizational skills and careful attention to detail
- Strong drive and initiative, with ability to manage time well in an environment of many concurrent assignments and deadlines; Ability to multitask and prioritize daily workload
- A commitment to professional discretion, confidentiality, and information security
- A willingness and desire to jump in and help on any project, to learn new skills, and to take ownership of assignments
- Strong skills and experience working with computers, including advanced use of Microsoft Word, Excel, Outlook, Adobe Acrobat, and the Internet; skills in software troubleshooting desirable
- Proficiency in spelling, grammar, and punctuation
- Ability to operate standard office equipment
- Commitment to civil liberties principles and the goals of the
Compensation and Benefits:
Salary range is $45,000-$55,000, and within pay scale parameters of the nationwide ACLU and the Denver area nonprofit sector. Benefits include medical and dental insurance, life and long-term disability insurance, 401k contribution, and paid vacation and holidays.
Send a cover letter, resume, and a minimum of two references in an email with “Executive Assistant, ACLU of Colorado” in the subject line to firstname.lastname@example.org. No phone calls please. Applications will not be accepted after 5:00 pm MT on Monday, March 8, 2021.
Please answer the following questions in your cover letter: Each answer should not exceed one paragraph.
- What experience do you have working with non-dominant communities?
- What work have you done in the areas of Equity, Diversity, and Inclusion?
- How do you solve problems at work?
ACLU of Colorado is an equal opportunity employer. We value an equitable and inclusive workforce and culture and are continuously working toward becoming and remaining an anti-racist, equitable organization. ACLU of Colorado encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status, and record of arrest or conviction. The ACLU encourages candidates from non-dominant communities to apply.